Child and family records
Maintain child profiles, emergency contacts, medical and allergy information, authorized pickups and supporting documents. Permission settings determine which guardians and staff can see or manage each area.
Features
Everything your childcare operation needs, working together.
From enrollment and daily care to billing and family communication, LittlesLink connects the information and workflows that keep childcare programs running.
Enrollment & Records
Keep each child’s information together.
Connect the records your staff needs with the paperwork families complete, from enrollment through ongoing care.
Plan availabilityChild records on every plan. Digital Enrollment & Forms included on Core, Pro and Network; optional on Home.
Digital Enrollment & Forms
Prepare guided enrollment packets, build reusable forms and collect electronic signatures. Existing child and family information can prefill approved forms, with completed documents connected to the child’s record.
Waitlist and enrollment follow-up
Keep an internal, staff-entered waitlist with contacts, priorities and classroom availability. Core and above add placement offers, seat holds and conversion to draft enrollment. Public self-service applications and waitlist intake are not currently available.
Daily Care & Attendance
Follow the day from arrival to pickup.
Keep attendance, classroom activity and release information connected, so staff have a clear record of the care provided.
Plan availabilityDaily care and attendance on every plan. Attendance & Kiosk on Core and above; Core includes 3 stations per location. Home uses staff-recorded attendance.
Attendance & Kiosk
Record arrivals and departures, review attendance history and document corrections. Paired kiosk stations support guardian PIN check-in/out and basic employee clock-in/out on eligible plans.
Daily care and classroom records
Log meals, naps, diaper or potty changes, moods, notes and milestones. Plan weekly menus and share daily sheets with authorized guardians. Core and above also support classroom-specific menu changes.
Authorized release and incidents
Maintain approved pickup contacts, release history, incident documentation and guardian acknowledgments. These records support your procedures; providers remain responsible for staff decisions and licensing requirements.
Family Communication & Learning
Help families stay part of their child’s day.
Give guardians a mobile experience for conversations, daily information and the learning your team chooses to share.
Plan availabilityParent & Guardian Portal, messaging and photos on every plan. Curriculum & Learning on Core and above. Short videos on Pro and Network.
Parent & Guardian Portal
Guardians can use the app-style mobile interface on a phone, or access it on a tablet or computer. It supports home-screen installation, two-way messages, attendance visibility, daily sheets, authorized documents and billing information. Access follows each guardian’s permissions.
Messages, photos and updates
Keep staff-to-family conversations, announcements, calendars and shared photos together. Child and media permissions control visibility. Pro and Network add short video sharing; in-app and email notifications support follow-up.
Curriculum & Learning
Create weekly classroom plans, reuse activities and record observations against developmental domains. Publish learning activities and a child’s Learning Journey for guardians. Use your own curriculum content with the planning tools.
Learning features still to come
Advanced frameworks, standards alignment, portfolios, advanced learning reports and cross-location curriculum publishing remain future work. AI lesson planning is not a current feature.
Billing & Financial Operations
Know what has been billed, paid and left to collect.
Manage tuition invoices and payer responsibilities with records that make outstanding balances easier to follow.
Plan availabilityFamily invoicing, recorded payments and billing records on every plan. Split billing and agency/subsidy receivables on Pro and Network.
Tuition billing and schedules
Prepare individual invoices or review tuition runs before posting. Use a common monthly cycle beginning on the first, or a monthly enrollment-anniversary cycle for each family, with configured first-period and proration rules.
Payments, balances and reports
Record payments received outside LittlesLink, allocate them to invoices and issue receipts. Review partial payments, overdue balances, aging and billing exports. Online tuition collection remains in a limited test pilot and is not generally available.
Split billing
Set and review payer responsibilities across guardians and other family payers. Keep those agreements connected to tuition invoices, with reviewed changes when billing terms change.
Agency and subsidy receivables
Track authorizations, parent and agency balances, remittances and variances separately. These tools support receivables management; they do not submit state-specific claims. Accounting integrations and CACFP reimbursement reporting are not available today.
Staff & Organization Management
Keep your team’s records and coverage in view.
Connect employee information and permissions with the scheduling and qualification tools appropriate to your operation.
Plan availabilityStaff information and permissions on every plan. Credentials and training on Core and above. Advanced scheduling, live ratios and qualifications on Pro and Network.
People and permissions
Maintain staff information and classroom assignments, with role-based access to the work each person performs. Organization and Location access determine where staff can work and which records they may use.
Credentials, training and reminders
Track credential evidence, training hours, expiration dates and your location’s requirements. Review missing or expiring records and receive supported staff notifications. Qualification tracking records your rules and evidence; it does not certify staff eligibility.
Scheduling and classroom coverage
Plan and publish shifts, record availability and call-offs, compare schedules with recorded time, and review coverage warnings. Live ratios use the rules your childcare program configures and confirms. These tools do not include payroll.
AI & Automation
Reduce repeated entry while keeping review with your team.
Use specific assistance for enrollment paperwork and established notification workflows, with clear limits on what happens automatically.
Plan availabilityAI-assisted PDF mapping with Digital Enrollment & Forms. Usage limits apply; document-analysis allowances are managed per location.
AI-assisted enrollment mapping
Upload a blank enrollment PDF to receive suggested field mappings. An administrator checks the fields and approves the form before families use it. Approved packets can reuse existing details and generate completed form documents after family review and signature.
Reminders tied to real work
Supported billing, credential-expiration and staff notifications help the right people follow up. Notification availability depends on the workflow, permissions and configuration. SMS requires an optional allowance and a configured sender.
Human control and future AI
AI suggestions need review and are subject to usage limits. A general AI assistant and AI communication drafting remain planned. No unlimited AI allowance, pooled Network document analysis or automatic approval is promised.
Multi-Location Management
Manage your organization without losing location context.
Keep Organization and Location responsibilities clear as your program expands.
Plan availabilityCore and Pro support up to 2 separately billed locations. Network starts at 3 participating locations and includes the HQ workspace.
Location access and administration
Authorized owners and administrators can switch between locations, manage access and review location-specific settings. Each location maintains its own children, staff, attendance and billing records.
Network HQ
Review your locations, their status, administrators and open location orders from an organization workspace. Consolidated operating and financial reporting, cross-location comparison dashboards, API/webhooks and custom platform branding remain future work.
Your organization’s website
Pro and Network include one standard organization website with setup and Basic Care. Additional websites and Fully Managed service are priced per individual website.
See Plans & Pricing for included features, active-child allowances and additional-child fees, or Explore Website Services. Future capabilities are listed separately on the product roadmap; availability and release dates are not guaranteed.